Another article about pre-planning and getting packed for a shoot. 2100th post.

Happy Halloween. 

(I wanted to get that out now because I'll be working all day on the actual day.)

Here's a mantra guaranteed to raise your anxiety levels a bit higher than they probably need to be but it's something I've come to believe and it rattles around in my head when I'm preparing for any event that includes clients. It goes like this: Anything that's not in my direct control I consider to be out of control.

In short, when I plan my role in events or projects I assume that nearly everyone else involved with screw up somehow and jeopardize the show. Pretty paranoid outlook. And to be fair it only comes true about 50% of the time...

But I do my best to minimize the possibilities of accelerating entropy by making sure I've planned and double checked everything I can. 

During the next four days I am booked to shoot portraits, events, celebrity meet and greets and social photography in venues ranging from dark clubs to darker restaurants to race tracks to offices in tall buildings. I'll be working in seven different venues. I'll be uploading images to shared folders in the dead of night and will do some printing after midnight on Saturday.  

Let's start with the camera selection and talk about files. I'll be walking, running and moving most places on my own two feet so camera weight and lens weight becomes critical. I settled on shooting with two Olympus EM-5 cameras with two in reserve as back up cameras. Every camera gets three batteries to start and a fast charger is in the side pocket of the bag. That's twelve fresh batteries  to start with. I doubt very much that I'll go through more than four per day but, hey, I'll be ready if I need them. I'm bringing along four 32 gig SD cards and four 64 gig SD cards. Don't plan to fill up more than one per camera but, hey, I like to have back-ups, and they are light. 

I'm bringing the two excellent zooms from Panasonic, the 12-35mm 2.8 and the 35-100mm 2.8. I'll use them for just about everything but the portrait work. In that part of the job I'm going for slim slices of depth of field so I'll be leaning on the 60mm 1.5 lens. So nice at f2.  As back up I'm bringing the 17mm 1.8, the 19mm Sigma, the 25mm 1.4, the 30mm Sigma, the 40mm 1.4 Pen lens, the 45mm 1.8 lens and the 60mm Sigma. Coverage. If something goes down I'll have a "near enough" focal length to replace it. I'm happy with all the lenses. They're all first rate. 

I'm bringing two of the fl600r flashes. One to use and one for back up. I'm also bringing a Yongnuo 560 type 2 for some additional ceiling bounce on the celebrity "meet and greet" portraits. I'm bringing an adapter so I can mount that flash on my light weight tripod. No extra light stand needed. Every flash gets two sets of batteries. I doubt I'll really need more than one set but, hey, I like to be prepared.

Knowing I wanted to use a ceiling bounce I did have the client contact the venue to make sure the ceilings were white. Of course Murphy's Law says that they'll be painted green by tomorrow afternoon. That's why I have a six by six foot sheet of white nylon diffusion material added as padding in the bottom of the camera bag along with some thumbtacks. If fate intrudes we'll make our own white ceiling. 

Midnight printing? What could go wrong? Yes, I have three times as much paper as I'll need. Yes, I've tested the printing and the profile I'm going to use. But, what if the printer goes down? We'll we've got a second one in Belinda's office that uses the same ink cartridges and paper. We'll presto change it out. What if the fault is with the computer? We've got back up laptops standing by. What if the power goes down? Of course we have an inverter and some big marine batteries. 

And it goes on and on. I try to pre-plan for any contingency but there are some that come up and are more or less insurmountable. If we can't plan for em we can't fix em. But there are a lot of situations that can be salvaged with a little planning. 

I plan on having an assistant drop me off downtown in the mornings and pick me up at the end of the day. If something happens to prevent that there are also taxis I can grab at local hotels (pocket full of transportation $20's at the ready=please get a receipt). But guess what? I've also packed a bus schedule...just in case. 

I've printed out the agenda, I have cell numbers for all other suppliers and all critical client contacts. 
It should be fun. But It's only fun for me if I have all my ducks in a row. I hate to try shooting while worrying about details. Now, for a good dinner and early bed. Those early calls come quick.

Errata:  I returned the  front focusing Nikon D7000 to the store today. Of course, while I was there I happened across a pristine, perfect Olympus EM-5 with battery grip and the salesperson dropped the price for me to $525. I've tested it and shot it this afternoon and that's my final selection for the birthday camera. That's what I really wanted in the first place. If you find a camera you really like you know you've become obsessive when you stock in four....just in case. Nothing like getting used to something and having it discontinued.

Next on the acquire list for me is the new Olympus 40-150mm f2.8. I handled one and it's darn near perfect. It would be a wonderful lens to use for theatrical shoots. Might even try shooting some fast moving cars with that one but I'd probably want to use it on the Panasonic body for that.

Finally, this is the 2,100th post I've written for the Visual Science Lab blog. Unbelieveable. That means that if you've read from the very beginning your eyes much be very tired. Thanks for hanging in there with me and supporting my writing. If you want to celebrate you could always order your own copy of the novel. I also re-read the LED book recently and it's not bad! I'll put the links below and I'll thank you in advance for your brilliant buying decisions. 

Best, Kirk


Nicolas Woollaston said...

Your post raises a thought for me about cards and batteries and the cameras we stuff them in. A few years ago I was using a Nikon D70 with cards around the 1G sort of size. The battery on the D70 would easily last all day for me and I never had to swap or charge it except at the end of the day. On the other hand filling a card happened all the time, even with the smaller file sizes in those days. It made good sense that the battery door was underneath and a bit fiddly to get at whereas the card door was on the side and easy to open. Now I use an Olympus EM-5 and have to regularly swap batteries before the end of the day. On the other hand I hardly ever manage to fill a card these days. Getting the card out during a shoot only really happens if I want to do a quick transfer to a computer to check things on the big screen or whatever. But the doors on the camera are still - card door on the side and wonderfully easy to get at, battery door underneath and a bit of a pain, especially if you use a tripod. Why can't the designers think about how battery life has gone backwards with these new cameras and give us one big door on the right hand side where we can access the battery as well as the card. My gripe for the day. Thanks for listening.

Dave Jenkins said...

Well, Kirk, it took you quite a while to warm up to the EM5, but now that you're on board, you are on board big time! So Welcome Aboard!

Dave Jenkins said...

For me, it was love at first sight because Olympus, in what I consider to have been a brilliant marketing move, made the EM5 look like my beloved Oly OM-2n, my all-time favorite camera.

That was mostly cosmetic, I know, but I have been mostly happy with my EM5s.

Sorry for posting twice, but I had a computer glitch and did not realize my previous post had gone through.

Craig Yuill said...

A belated Happy Birthday.

And congrats on the 2100th post.

Too bad about the D7000, but you found a good copy of the EM-5, which is also a good camera. I had wondered, however, if the D7000's misfocusing might have been because the AF was set to be activated only when the AE/AF button on the back was pressed. I recently switched to using that feature on my D7000, and at the start often forgot that pressing the shutter button no longer caused AF to happen. I got plenty of unsharp shots for a week or so. Now, it works like a charm. I seem to get consistently sharper shots now.

shooter said...

I can completely understand the reasoning regarding the omd em-5 I love mine, though the one reason I lust for the ep-5 is the viewfinder, and the ability to use it for low level shooting and the vesatility it gives.

The other point Kirk is get that lens having read Robin Wongs review and seen the images that bloody lens is stellar, it is like an itch I can't scratch I don't like you need it I just want it.

shooter said...

I can completely understand the reasoning regarding the omd em-5 I love mine, though the one reason I lust for the ep-5 is the viewfinder, and the ability to use it for low level shooting and the vesatility it gives.

The other point Kirk is get that lens having read Robin Wongs review and seen the images that bloody lens is stellar, it is like an itch I can't scratch I don't like you need it I just want it.

Del Bomberger said...

1. Do you have any interest at all in taking a workshop on portrait lighting with me?

2. Would you want a "hands on" experience, a lecturing/demo experience or a mix of the two?
A mix is best for me.

3. What cool cities in the U.S. would you travel to if we did workshops there? (I vote for Denver to start....). Denver, Tucson in winter.

4. Would you travel to Austin, Texas for a workshop?
Yes, I'd like to have a reason/excuse to get to Austin.
5. What would you like to come out of the workshop with? New techniques? More confidence? A new circle of friends?
Info and friends.
6. Any interest in a workshop teaching best practice of portrait lighting with continuous lights?
Yes, that would be my primary interest.

7. Would you rather just have dinner, go out for drinks and sit around talking about photography with me till the bars close?
Is this a part of the workshop or separately?

I've been to seven workshops. All landscape, one with nudes. One was very laid back and the instructor was very approachable. The other husband and wife combination was kind of distant and arm's length, don't bother us during meals type. The former was much more enjoyable, and I made many long-time friends, the latter took me to some great places but didn't resonate as people with me as much.